Travel & Admin Coordinator

Home/Travel & Admin Coordinator
Published: July 12, 2017
Job Type
LWR Reference



  • Monthly City Lunch Club
    Weekend Away
    Team Weekend Away and the coveted Company Trips to Las Vegas, Miami, New York, Mauritius, San Francisco

One of our award winning clients, a leading international recruitment consultancy, are looking to appoint a Travel and Administration Coordinator to join their Manchester branch. They operate from offices worldwide and are a reputable and award winning consultancy. This role will support the smooth running of the Manchester office by assisting in a variety of administrative tasks. Providing an efficient and effective office support service and acting as point of contact for general queries.

Duties include;

  • Role entails three main aspects; Travel Co-ordination, Office Facilities Management & Administration
  • Assisting the Manchester team with administration tasks such as comprehensive document management support, scanning, filing, photocopying as and when needed as the environment in which you will work is highly pressurised and very fast paced
  • IT literate with experience of all of the MS Office Suite - Word, Excel, PowerPoint etc.
  • Extensive diary management
  • Responsibility for general reception duties, including meeting and greeting all visitors, diverting calls accordingly and taking accurate messages and collecting and distributing office post
  • Managing the co-ordination of internal meeting room spaces in office
  • Preparing all internal documentation and training manuals
  • Printing and distributing documentation including the Billing Leagues and training materials
  • Organising monthly lunch club events for Manchester, Leeds and London
  • Managing the internal travel booking process and coordinating travel requests in line with company policy
  • Searching and selecting the most cost-effective flight/trains/accommodation to book, ensuring all company expenditure is correctly recorded
  • Co-ordinating travel for annual company events and incentives
  • Providing basic IT Support to the Manchester office, providing users with assistance on telephone systems, computers and printers and liaising with external IT Support team as required
  • Assisting the wider Business Support team with the management of supplier contracts; maintaining and developing relationships with building management, security and cleaning company and ensuring service level agreements are met
  • Responsibility for Health and Safety compliance in the Manchester office, acting as the key Fire Warden and First Aider on site
  • Completing a weekly audit of the offices to ensure that office facilities and equipment are maintained – including but not limited to; unpacking orders, shredding confidential documents, tidying office space, updating notice board, ensuring IT equipment is in good working order
  • Assisting the wider Business Support team with the co-ordination of incentive trips, office sales days and team building events; including but not limited to, organising office decorations, co-ordinating itineraries, sourcing events space

Personal attributes

  • Recruitment industry experience desirable but not essential
  • Ability to engage with clients and display exceptional customer service skills
  • Ability to work within a team and thrive under pressure
  • Flexible, can-do/will do attitude to work and prepared to go that extra mile to help all members of staff that require assistance
  • Proficient user of a variety of Microsoft packages, web pages, media platforms etc.
  • Discretion and respect for confidentiality
  • Self-motivated, ambitious, highly organised and have the ability to work at your own initiative
  • High standard of professional appearance necessary
  • Excellent time keeping
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